If you’re looking for the Best Office Printers you can buy in (Summer) 2022, which is affordable, high quality and better performance, then you’re in the right place. In this guide, I have listed down the Best Office Printers in 2022.
We made this list based on our own opinion, research, and customer reviews. We’ve considered their quality, features, and values when narrowing down the best choices possible.
The Best Office Printers you can buy today.
So, here are the Best Office Printers of 2022. If you want more information and updated pricing on the products mentioned, be sure to check the links in each product we mentioned.
1. Canon imageCLASS MF743Cdw
The best office printer we’ve tested is the Canon imageCLASS MF743Cdw. It’s a well-built laser all-in-one model with tons of features and great performance. It has Wi-Fi, USB, and Ethernet connectivity and is compatible with Canon’s mobile app. Its ADF-equipped scanner produces high-quality scans and can perform duplex scanning in a single pass. While it takes a little longer than most printers to warm up, it prints very quickly once it gets going, churning out 29 black or color pages per minute.
It yields around 3000 black and 2000 color prints, and you can further increase the yield with XL cartridges. Its color accuracy isn’t bad, but like most laser printers, it isn’t ideal for printing photos as printed pictures look grainy and lacking in fine details. Black and color documents look amazing, though, so no worries there.
If you need to print posters or photos, it’s best to go with an inkjet model. We recommend the Epson EcoTank Pro ET-5850. It has refillable ink tanks instead of cartridges, and a full tank yields thousands of pages, making it a great choice for offices that regularly print in bulk. Also, replacement ink is cheap, which helps keep your maintenance cost low. It prints quickly at 25 black or color pages per minute and has a large 550-sheet input tray capacity. It does require more maintenance than laser printers as the printheads can clog, and unfortunately, it’s significantly more expensive than the Canon.
Pros
- Excellent output quality.
- Relatively fast.
- Copious connectivity options.
- USB thumb drive support.
- Expandable.
Cons
- ADF is not auto-duplexing.
- Color running costs could be lower.
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2. Brother MFC-L2750DW
If you only print black and white documents, a monochrome laser all-in-one might be a better fit, like the Brother MFC-L2750DW. It prints very quickly at over 30 pages per minute, doesn’t take long to wake from sleep, and performs double-sided printing automatically. Its toner cartridge yields around 2000 pages, meaning you don’t need to replace it too often. It’s also cheap, although that’s because it doesn’t have the drum built-in, so you’ll have to spend extra to replace the drum separately.
There are XL cartridges available that’ll last longer, and the printer also accepts third-party toner, which might help save some money. The scanner is a little slow as it can only process up to seven pages per minute through the automatic feeder, but it can scan double-sided sheets in a single pass.
Pros
- Exceptional cost-per-print.
- Outstanding printing speed.
- Superb scanning features.
Cons
- Can’t print in color.
- Slow to print first page of a black-only document.
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4. Brother MFC-J1205W
If you’re on a tight budget, get the Brother MFC-J1205W. It’s a simple all-in-one inkjet model that’s well suited for small offices. It has a sturdy build despite its budget price, Wi-Fi and USB connectivity, and a flatbed scanner that produces high-quality scans. Its cost per print is exceptionally low because the ink cartridges last a long time and are fairly inexpensive. Naturally, as it’s a budget model, you do have to compromise on a few features, like an automatic document feeder and Ethernet connectivity. Its printing speed is also slow, so it isn’t ideal for large print jobs.
Pros
- Low price
- Good output quality, especially text
- Borderless printing
- Fairly low running costs, especially for color
- Thousands of pages of ink in the box
Cons
- No automatic document feeder
- No flash memory support
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5. Epson EcoTank ET-15000
If your office needs a printer that supports tabloid-size paper, go with the Epson EcoTank ET-15000. This supertank model has a sturdy build, with a design that gives easy access to the ink tanks for refilling. A full tank yields thousands of prints, and replacement ink is cheap, making it a great choice for printing large posters in bulk. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service.
Its overall printing speed is good, and it doesn’t take long to wake from sleep, but one thing you should know is while it has duplex printing capability, it doesn’t work when printing tabloid size.
Pros
- Prints on super-tabloid size paper
- Low running cost
- Compact and lightweight for the paper size it can handle
Cons
- ADF limited to scanning single-sided documents
- Scanning limited to legal size or smaller
What to Look for When Buying an Best Office Printers
Input and Output Capacity
If your home or traditional office handles large documents or has many people who need to print a lot of things each day, you’ll want to look for a printer that has multiple input trays with higher capacities so it doesn’t run out of paper in the middle of a job. You’ll also want to make sure the output tray can hold a lot of paper to prevent things from falling on the floor and getting damaged or becoming disorganized.
Color vs B&W
Both forms of printing have their advantages and disadvantages. Color printing is best suited for businesses that handle digital art and photos as well as documents, while black-and-white is better for handling strictly text. The downside to color printing is that ink and paper are much more expensive than B&W. And the downside to B&W printing is that it usually has a much lower resolution, resulting in blurry images or text.
All-in-One vs Single Function
While shopping online or in-store, you may have noticed how popular all-in-one printers are. These are models that not only handle printing, but copying, scanning, and even faxing as well. These are best suited to small businesses and home offices that may not have enough space for dedicated equipment, or just want to streamline their workflow. The drawback is that these tend to be much more expensive than their single-function counterparts.
Best Office Printers FAQs
Which is better: inkjet or laser printing?
Both have their pros and cons. Inkjet printing is better suited for photo and art prints because of the better color saturation and resolution. Inkjet printers are also very affordable, with affordable supplies like ink and paper. Laser printing is most associated with traditional offices and strictly text documents. You can get some really crisp-looking documents in almost no time at all, though the printers themselves are often very expensive and bulky. Laser toner is also very expensive.
Are all-in-one printers worth the money?
That depends on what kind of volume your business does. If you regularly need to fax, scan, copy, and print documents and images, all-in-one models are most certainly a worthy investment. However, if you only occasionally need these services (like only a few times a year), it may be better to just get a single-function printer and use a business like FedEx or Staples for copies and scanning.
How can I prevent unauthorized printing?
With more and more office devices becoming “smart” and internet-enabled, security is more important than ever. Thankfully, many new printers come with a suite of security software that allows for employee ID or email authentication, setting up firewalls, password protection, and even encryption for your documents. You’ll still have to protect your company’s internet connections, but with these extra layers of security, you’ll be able to prevent anyone from stealing company info, the personal data of employees, or sending malicious documents to be printed from your office.
How to choose a Best Office Printers
There’s no single printer that will suit everyone, so while the list below is ordered it’s best not to worry too much about the number beside it. We’ve mixed together home and business printers, multifunction, colour and mono.
They’re all good and we keep an eye on the best printer deals here.
Inkjet vs laser
Printers come in two main forms: inkjet or laser, with colour and mono flavours of each. Lasers tend to be more expensive to buy, but provide better quality output, particularly where lots of text is involved. And they can be faster. Notice we said ‘tend’ – lasers aren’t always best.
As a basic rule, if you need to print only text, and a lot of it, a mono laser printer will offer the crispest text output and the best combination of fast page-per-minute output and low ink costs. If you need to print photos, choose an inkjet printer. A dedicated photo printer with individual cartridges for each colour will suit those who print only photos.
If you’re working from home and need to print a lot, a laser printer is likely going to be a better option.
You can also read our more in-depth comparison of the pros and cons of each type of printer.
Running costs
When buying a printer, remember that the price you pay in the store is just the beginning. Be sure to consider the cost of replenishing toner and other consumables over the lifetime of the printer. This is particularly important if you print a lot. A set of toner cartridges can easily approach the cost of a colour laser printer.
Most manufacturers quote a ‘page yield’ estimate for their ink cartridges, which is the typical number of pages you can expect to print before the cartridge runs out of ink. You can use the page yield to calculate the average cost per page and you’d be surprised to find how much this can vary from one printer to another.
Of course, if output quality matters more to you than cost, scoot over to the other end of the cost spectrum where there are more specialised printers that use five or even six inks for printing photographs. Those additional inks can produce excellent results for your photo prints, but they add to the cost, sometimes pushing the cost for photos up to 10p or more per page.
Some brands offer a cartridge subscription service, like HP’s Instant Ink, to keep costs to a minimum.
Do I need a multifunction printer?
Most modern printers are multifunction ‘all-in-one’ devices that include a scanner too. This allows you to scan photos and other documents and convert them into digital files that you can store on your computer or share with friends or colleagues. You can also print copies of your scanned documents, allowing the printer to stand in for a photocopier too.
Some models even include a fax machine. If you require a scanner and a photocopier as well as a printer, you’ll save money by buying in all-in-one – but if a standalone printer suits your needs, you may be able to spend less.
Print speed and additional features
Speeds quoted by manufacturers are almost never matched by real-world performance. If you often need to print in a hurry, look for independent reviews when choosing your printer.
Other useful features to look out for include additional USB ports and memory card slots that will allow you to print photos direct from a camera.
High-capacity paper trays capable of holding hundreds of sheets of paper, or an automatic document feeder that can handle scanning and copying work while you go and do something more important, might be worth looking out for.
Double-sided printing is handy for halving your paper usage.
It’s also worth thinking about the bundled software that comes with your printer. Some printers include software that provides basic editing features, such as red-eye removal or adjusting the colour balance – some even allow you to perform simple editing tasks using controls on the printer itself.
