If you’re looking for the Best Printers For Small Business you can buy in (Summer) 2022, which is affordable, high quality and better performance, then you’re in the right place. In this guide, I have listed down the Best Printers For Small Business in 2022.
We made this list based on our own opinion, research, and customer reviews. We’ve considered their quality, features, and values when narrowing down the best choices possible.
The Best Printers For Small Business you can buy today.
So, here are the Best Printers For Small Business of 2022. If you want more information and updated pricing on the products mentioned, be sure to check the links in each product we mentioned.
What We Like
- Large, 5-inch color touch screen
- Fast printing of color graphics PDF file
- Fast scan and copy speeds
- Multipage copying via ADF
- High-capacity toner cartridges deliver low cost per page
What We Don’t Like
- Large size
- Duplex printing is somewhat slow
The best printer for small business use we’ve tested is the Canon imageCLASS MF743Cdw. This bulky but well-built laser all-in-one printer has nearly every feature you’d need for your business. It has plenty of connectivity options, including Wi-Fi, USB, and Ethernet, and it’s compatible with Canon’s mobile app. Its high-resolution scanner has an automatic feeder to scan long, multi-page documents and can perform duplex scanning in a single pass.
Although it takes a little longer than most printers to warm up, this model can complete large print jobs quickly, churning out 29 black or color pages per minute. Its toner cartridges yield around 3000 black and 2000 color prints, and you can further increase the yield with XL cartridges. It has decent color accuracy and isn’t terrible for photo printing; however, if you need to print posters or photos and want the best quality, you’re still better off with an inkjet model, and to that end, we recommend getting the Epson EcoTank Pro ET-5850.
The Epson is an inkjet all-in-one, and as its name suggests, it has refillable ink tanks instead of cartridges. A full tank yields around 4900 black and 2500 color pages, making it a great choice for high-volume printing. Plus, the ink bottles are cheap, so your maintenance cost will remain low even if you print a lot. It prints around 25 black or color pages per minute and has a large 550-sheet input tray capacity. It doesn’t have the best color accuracy, but printed photos still look good. The downside is that it requires more maintenance as the printheads can clog after extended use. Also, this model is significantly more expensive than the Canon.
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What We Like
- Expandable paper capacity, with two input sources
- Speedy output
- Relatively compact
- Single-pass ADF
- Large, customizable touch control panel
What We Don’t Like
- Photo output quality could be better
If your business only needs to print in black, you can save some money with a mid-range model, like the Canon imageCLASS MF445dw. This monochrome laser model can print many pages before you need to replace the toner cartridge, saving you a lot of money in the long run. It prints pretty quickly at 28 PPM, which is great if you’re waiting on having your document in hand to continue with another task.
It’s very quick at printing single pages, too, even if the printer has been idle for a while. Its ADF-equipped scanner scans around 40 pages per minute and can scan double-sided in a single pass. Unfortunately, this model is currently hard to find at most retailers, though you might find it at some local stores. Alternatively, you can get the newer Canon imageCLASS MF455dw, which we haven’t tested but expect to perform similarly.
If color printing is a must, go with the HP OfficeJet Pro 9025e. It’s an inkjet alternative because most color laser printers are typically more expensive, so if you want to stay around the same price range as the Canon, inkjet is the way to go. The HP is no slouch, though. You still get a well-built printer with a feature-rich scanner and plenty of connectivity options. It prints decently fast at 16 black or 14 color pages per minute and has a massive 500-sheet input tray capacity. The main drawbacks are that its black ink cartridge doesn’t yield as many prints, and inkjet models require more maintenance.
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- Exceptional text quality.
- Prints fast.
- Compact and lightweight.
- Ethernet support.
- Relatively low purchase price.
- Lacks support for USB thumb drives and memory cards.
- ADF not auto-duplexing.
- So-so business graphics and photos.
If you still find the Canon imageCLASS MF445dw too expensive, check out the Brother MFC-L2710DW. It’s also a monochrome laser all-in-one that prints very quickly. You still get plenty of connectivity options, including Wi-Fi, USB, and Ethernet, and it’s compatible with Brother’s mobile companion app. Its single toner cartridge yields almost 2000 prints before it runs out, and the cartridge is relatively cheap, so the cost-per-print is very low. It also accepts third-party toner, which might be even cheaper.
The downside is that this printer doesn’t have the drum unit built into the cartridge, so you’ll have to replace the drum separately, resulting in more maintenance. The scanner scans up to nine pages per minute through the ADF and has optical character recognition (OCR) capability, allowing you to scan documents into text files so you can easily search for keywords or edit the text.
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- Low price.
- Great text and good graphics quality.
- Good speed.
- Wi-Fi, Wi-Fi Direct, Ethernet, and USB connectivity.
- Slightly below-par photo quality.
Our best budget printer for small business use is the Brother HL-L2370DW. It’s also a monochrome laser model, but it’s print-only, meaning it doesn’t have a scanner. Its toner cartridge yields around 1200 prints, there are XL cartridges available, and it accepts third-party toner, which might help save some money. It prints up to 35 pages per minute and can perform double-sided printing automatically. Connectivity options include Wi-Fi, USB, and Ethernet, and it supports Apple AirPrint and Mopria Print Service. It’s a fairly compact printer, so it’ll fit easily into small offices.
If you sometimes need the ability to print color photos, a color inkjet alternative is the Brother MFC-J4335DW. It’s slightly more expensive than the HL-L2370DW, but for the price increase, you get an ADF-equipped scanner, color printing, and better black page yield. There are some compromises; however, as it doesn’t print as quickly, and like most inkjet printers, it requires more maintenance.
- Excellent build quality.
- 11″ x 17″ tabloid-sized flatbed scanner.
- Great cartridge system with an amazingly low cost-per-print.
- A little slow to print black text documents.
If you need a wide-format printer to print posters, we recommend the HP OfficeJet Pro 7740. It has two input trays with a 500-sheet total input capacity and both support sheets up to 11.7″ x 17″ in size. It prints at a decent speed, so you can get your large-format prints out without waiting long. Its regular ink cartridges yield over 1000 black and 600 color pages in standard Letter format, and there are higher-yield cartridges available that’ll last even longer. It has a large 11″ x 17″ flatbed scanner with an ADF and can scan double-sided documents in a single pass.
It prints detailed pictures with decent color accuracy. However, it struggles with blues, so prints with lots of sky or ocean could look noticeably off. You can connect to the printer via Wi-Fi, USB, or Ethernet, and you can print directly off a USB drive or via its mobile companion app.
Frequently Asked Questions (FAQs)
What is the best printer for small businesses?
The best printers for small businesses are the HP Color LaserJet Enterprise MFP M480f, Canon PIXMA TR7520, Brother MFCL2750DW, HP OfficeJet Pro 9025 and the HP OfficeJet Pro 9015e All-in-One Printer. The best one for your small business depends on your specific needs.
What are the most important features to look for in a printer for small businesses?
The most important features to look for in a printer for small businesses are ease of use, costs, ongoing fees, customer support and features. Additionally, your budget is a major factor in choosing the right printer.
How much do printers for small businesses cost?
Printers for small businesses vary in price, with some as low as $50 and others costing over $500. The best way to find the right printer for your small business is to consider your budget and needs.
How much does printer ink cost?
Printer ink can be most of the biggest monthly expenses a small business has if it prints a lot of copies. Depending on the type of printer it has, and whether that printer uses toner or printer cartridges, replacement ink can become expensive to your bottom line. The typical cost to replace a black ink cartridge is anywhere between $5 and $50, depending on whether you are using aftermarket or original equipment manufacturer (OEM) cartridges.
It can cost between $20 and $100 or more to replace a color ink cartridge for a typical printer for a small business. Black toner cartridges can run from about $20 to around $120 to replace and around $50 to $125 or more for color toner. Bundling ink cartridges or toners can save some money, and injection kits are also a way to save money as well. Another way to view the cost is per page. A colored print from an inkjet printer usually amounts to about 20 cents per page and about half that for a black ink page while a laser printer drops the cost for both black and colored ink to about 5 cents per page.
Should I Get a Monochrome Printer or a Color Printer?
Color pages are often more attractive than their black-and-white counterparts, and they give you many ways to emphasize information. On the other hand, certain types of documents don’t benefit from color, and using it in these scenarios is little more than unnecessary expense.
For instance, many front-counter scenarios don’t call for color. They require sharp, easy-to-read black text—and since the customer or patient is often waiting, usually they need it fast. Monochrome documents are also usually more efficient (or at least less expensive) for in-house memos and reports.
When used properly, though, color makes an impact, conveying your message clearly and dynamically and helping to put your best foot forward when you’re trying to impress potential clients. It’s essential for producing your own brochures, flyers, and other marketing materials.
Depending on your content and your printer, a color page can easily cost you three to five times as much as a monochrome one. Fortunately, running costs have generally declined over the years, putting high-quality color within the reach of most companies.
Should I Get a Single-Function Printer or an All-in-One
An AIO printer can copy, scan, and (in some cases) fax documents. Most AIOs couple the printer with a flatbed scanner that can scan objects such as book pages as well as loose documents.
Sometimes the ability to copy and scan is actually counterproductive. You wouldn’t, for example, want your busy front-desk printer occupied—while your customers are waiting—by someone making copies. That said, most offices do at least a bit of document copying and scanning.
If you decide to get an AIO, first look for one with an automatic document feeder (ADF) for handling multipage documents without user intervention. Without one, you’ll need to place pages on the scanner bed one at a time. With an ADF, you simply place a stack of pages in the feeder and let ‘er rip.
ADFs can be either manual-duplexing or auto-duplexing. With the former, when the machine finishes scanning the first sides of the stack of pages, you need to flip the stack manually and place it back in the ADF to scan the other sides. Auto-duplexing does this for you, either by flipping the page (reverse duplexing) or by using dual sensors to scan both sides at once (single-pass duplexing). Single-pass is faster and presents fewer potential points of failure, making it a more desirable technology, but my experience testing many ADFs indicates both methods work well and get the job done.
Should I Get an Inkjet Printer, or a Laser Printer?
Traditional wisdom is that laser printers are faster, more reliable, and less expensive to use, and that they have better output than their inkjet counterparts. But depending on what and how much you print, inkjet machines are often superior.
Granted, laser technology—which applies toner to an entire page in one fell swoop—is inherently faster than the way most inkjets apply ink to paper, with a relatively small printhead moving back and forth, laying down line after line. Medium- to high-volume inkjets typically top out at about 25 pages per minute (ppm), while comparable laser machines are often 10ppm to 15ppm faster. Higher-end, high-volume laser printers achieve print speeds of 50ppm or more (as do HP’s PageWide laser-alternative inkjet printers, whose fixed printhead arrays don’t travel back and forth across the page). But 25ppm is plenty fast enough for most business environments.
Aside from raw speed, are laser printers more reliable? There was a time years ago when some inkjet printers tended to be more prone to paper jams, clogged nozzles, and inferior output. But those days are over.
As to whether inkjet printers are more expensive to use than lasers, while there are exceptions, that hasn’t been the case for some time now. Indeed, bulk-ink inkjets, most of which use large refill bottles or bags instead of small cartridges of ink, can be far less costly to use than their laser rivals.
Also, it’s important to note that inkjet printers tend to use significantly less electricity than comparable lasers. In busy offices where the printer churns out page after page all day, that’s an extra, if hard-to-quantify, “consumable” you could save money on with an inkjet.
Finally, there’s the biggest misconception of all, that laser printers as a rule produce better-looking output than their inkjet competitors. Again, there are always exceptions, but this hasn’t been cut-and-dried for quite a while. Where laser printers have always excelled, and to some extent still do, is in printing text or typesetting. Inkjet printers, on the other hand, usually print superior graphics, especially photographs.
This is not to say that laser printers don’t print well. It’s just that inkjets have made great strides. In addition, most inkjet machines can print borderless document pages and photos, making your photos and other marketing materials look more professional. Laser printers, on the other hand, must leave about a quarter-inch of margin all the way around the edge of the paper.
One aspect in which laser printers’ toner output does prevail over inkjet output is the durability of the printing. A laser print typically lasts longer without cracking or fading, and is not prone to smudging or streaking if exposed to moisture. That’s an advantage in environments where the longevity of hard-copy records, such as medical documentation, is important.
Should I Consider a Bulk-Ink Printer?
Until recently, the per-page cost of consumables (ink or toner) was based primarily on the print-volume expectation and price of the printer. Lower-end machines with relatively low volume ratings cost more to use than higher-priced, higher-volume ones. Nowadays, while you can still find plenty of printers that follow that model, several major printer manufacturers are offering alternatives—what we call “bulk–ink” printers.
These technologies (Brother’s INKvestment Tank, Canon’s MegaTank, Epson’s EcoTank, and HP’s Smart Tank Plus and Instant Ink) deliver running costs that are a mere fraction of the traditional replacement consumables model. (HP also recently debuted its Neverstop brand of monochrome laser printers that, instead of delivering replacement toner in costly cartridges, stores it in reservoirs inside the printer that you fill from inexpensive containers—$16 per refill or 0.6 cent per page.)
EcoTank, MegaTank, and Smart Tank Plus are all cartridge-free technologies. Instead of pricey cartridges that often contain their own expensive printheads and electronics, these machines also store their consumables in internal tanks that you fill from inexpensive bottles.
All three technologies deliver similar running costs of about 0.3 cent per monochrome and 0.9 cent per color page, with an exception being Epson’s recent, small-business-focused EcoTank Pro brand, which offers both black and color pages for about 2 cents each. EcoTank Pro marks a change from the earlier bulk-ink model, which was to charge a premium (as much as three to five times the cost of a comparable cartridge model) for a consumer- rather than business-class printer with an uninspiring feature set and mediocre volume and capacity ratings.
Though they still cost three or four times as much as comparable non-bulk-ink printers, EcoTank Pro machines deliver the volume, capacity, and features most small offices require. So do many Brother INKvestment Tank and HP Instant Ink models—cartridge-based designs that aren’t quite as penny-pinching as other bulk-ink printers, but cost less to buy.
The ink tanks on Epson EcoTank models are easily refilled.
In any case, unlike a few years ago where your running-cost options were limited, today it’s much easier to find a printer with per-page costs appropriate to your printing and copying needs, though it may require a little more research up front. That’s where our reviews come in.
What Do I Need in Paper Handling and Print Volume?
If you and your colleagues need to print spreadsheets on legal-size paper, produce marketing material on premium glossy media, or occasionally print a sheet of labels or a company check, you’ll want a printer with multiple drawers or trays. Increased capacity is also a must if your office prints a great deal. Waiting for paper refills or constantly reconfiguring the drawer for different-sized media is a drag.
Many printers come with a simple one-sheet override tray for printing one-off envelopes, forms, or labels. Some medium- and high-volume models come with (or can be expanded to use) multiple paper input sources, such as two drawers in the front of the chassis and a tray that pulls out from the back. Higher-end machines support paper-input expansion through add-on drawers and bins.
Input capacity is related to a printer’s volume, which manufacturers usually gauge on a monthly basis. The two most common measurements are the duty cycle (the peak number of pages the printer is rated for churning out each month) and the maximum suggested print volume (also expressed in number of pages per month).